Privacy Policy and cookies

Be Everywhere Limited (“we”, “us”, “our”) is committed to protecting your privacy and handling personal data lawfully, fairly, and transparently. This Privacy Policy explains how we collect, use, disclose, store, and protect personal data when you use our website, platform, applications, integrations, and related services.

1. Who we are
We are Be Everywhere Limited, registered in England and Wales under company number 17256830, with registered office at 9-11 Carliol Square, Newcastle, NE1 6UF If you have any questions about this Privacy Policy or your personal data, contact us at info@be-everywhere.co.uk.

2. What we collect
We may collect and process:

Identity and contact details.

Account and profile information.

Billing and transaction data.

Usage data, log data, device data, and cookie data.

Content you upload, generate, or distribute through the Service.

Communications you send to us.

Marketing preferences and consent records.

3. How we use data
We use personal data to:

Provide and operate the Service.

Set up and manage accounts.

Process payments and invoices.

Deliver analytics, reporting, targeting, and distribution features.

Provide customer support.

Improve, secure, and personalise the Service.

Comply with legal and regulatory obligations.

Send service messages and, where permitted, marketing communications.

4. Lawful bases
We rely on one or more of the following lawful bases under UK GDPR:

Performance of a contract.

Legal obligation.

Legitimate interests.

Consent, where required.

Vital interests, in rare cases.

Public task, where applicable.

5. Controller and processor roles
Where we determine the purposes and means of processing, we act as a controller. Where we process personal data on behalf of a business customer under its instructions, we act as a processor. Where we act as processor, our processing is governed by our DPA and the relevant service agreement.

6. User content and AI
If you upload content containing personal data, you are responsible for ensuring that you have a lawful basis to upload, use, and distribute it. If you use our AI features, you must review outputs before use, as AI-generated content may be inaccurate or incomplete.

7. Sharing data
We may share personal data with:

Service providers and subprocessors.

Payment processors.

Cloud hosting and analytics providers.

Third-party integrations you connect.

Regulators, law enforcement, and courts where required.

Successors in title in the event of a merger, acquisition, or sale.

8. International transfers
Where personal data is transferred outside the UK, we will use appropriate safeguards such as adequacy regulations, the UK IDTA, the UK Addendum, or equivalent lawful transfer mechanisms.

9. Retention
We keep personal data only for as long as necessary for the purposes for which it was collected, including to meet legal, accounting, tax, or reporting obligations. We may anonymise data for analytics or service improvement.

10. Security
We use appropriate technical and organisational measures designed to protect personal data, but no system can be guaranteed secure. You are responsible for maintaining the security of your account credentials and devices.

11. Your rights
Depending on your location and circumstances, you may have rights to access, correct, erase, restrict, object to processing, port data, and withdraw consent where processing is based on consent. You may also have the right to complain to the ICO or your local data protection authority.

12. Marketing
We will only send electronic marketing where permitted by law. Where consent is required, we will obtain it before sending marketing messages, and you can opt out at any time by using the unsubscribe mechanism or contacting us.

13. Changes
We may update this Privacy Policy from time to time. Any changes will be posted on this page with a revised effective date.

Cookie Policy
Cookie Policy
Effective date: June 2026

Our website uses cookies and similar technologies such as pixels, tags, SDKs, local storage, and device identifiers. Cookies are governed in the UK by PECR, and we provide clear information about how they are used.

1. What cookies are
Cookies are small text files stored on your device. Some cookies are strictly necessary for our website to function, while others help us analyse usage, remember preferences, personalise content, or support marketing.

2. Types of cookies we use
We may use:

Strictly necessary cookies.

Functional cookies.

Analytics cookies.

Preference cookies.

Marketing cookies.

Third-party integration cookies.

3. Consent
We will only store or access cookies that are not strictly necessary where we have obtained your consent, unless a valid legal exception applies. We present cookie choices through our cookie banner or preference centre.

4. Purpose
Cookies may be used to:

Keep you signed in.

Remember preferences.

Measure website and product performance.

Support security and fraud detection.

Help us understand usage patterns and improve the Service.

Support advertising and campaign measurement where permitted.

5. Managing cookies
You can manage cookies through our banner, preference centre, and your browser settings. You can also delete or block cookies, though some parts of the website may not function correctly if you do so.

6. Third-party cookies
Some cookies are placed by third-party providers such as analytics, hosting, advertising, or embedded content partners. Their use of cookies is governed by their own policies.

7. Changes
We may update this Cookie Policy as our technologies or legal obligations change.

Data Processing Agreement
Data Processing Agreement
This Data Processing Agreement (“DPA”) forms part of the agreement between Be Everywhere Limited and the customer identified in the applicable order form or master services agreement (“Customer”).

1. Roles
The Customer is the controller and Be Everywhere Limited is the processor to the extent we process personal data on the Customer’s behalf. Each party will comply with its obligations under UK GDPR and applicable data protection law.

2. Subject matter
We will process personal data only to provide, maintain, secure, support, and improve the Service, and only in accordance with Customer’s documented instructions.

3. Instructions
We will process personal data only on documented instructions from the Customer, unless required to do otherwise by law. If we believe an instruction infringes data protection law, we will notify Customer where legally permitted.

4. Confidentiality
We will ensure that anyone authorised to process personal data is bound by confidentiality obligations and has received appropriate training.

5. Security
We will implement appropriate technical and organisational measures to protect personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure, or access. The measures will be proportionate to the risk and the nature of the processing.

6. Sub-processors
Customer authorises us to engage subprocessors to support the Service. We will impose data protection obligations on subprocessors that are materially equivalent to those in this DPA and remain responsible for their performance.

7. International transfers
Where personal data is transferred outside the UK, we will use appropriate transfer safeguards such as the UK Addendum or UK IDTA, or another lawful mechanism recognised under UK data protection law.

8. Data subject requests
We will, taking into account the nature of the processing, assist Customer by appropriate technical and organisational measures in responding to requests from data subjects where required by law.

9. Breach notification
We will notify Customer without undue delay after becoming aware of a personal data breach affecting Customer personal data and provide information reasonably required for Customer to meet its legal obligations.

10. Deletion or return
At the end of the provision of services, we will delete or return Customer personal data at Customer’s choice, unless retention is required by law.

11. Audit
We will make available information reasonably necessary to demonstrate compliance with this DPA and will allow for audits or inspections on reasonable notice, subject to confidentiality and security restrictions.

12. Liability
Each party’s liability under this DPA is subject to the limitations and exclusions set out in the main agreement, except where such limitations are not permitted by law.

13. Order of precedence
If there is any conflict between this DPA and the main agreement, this DPA will prevail to the extent of the conflict in relation to data protection matters.